Stage manager resources / Example
Rehearsal report template and worked example
This fictional production shows how to turn session notes into a report that each department can use.
By Mindsle · Updated October 14, 2026 · All people and production details below are fictional.
A blank rehearsal report template
Copy this outline into your company’s document format, or use it as a checklist in Stage Manager Report. It is a static reference: no report details are entered or stored on this website.
- Production and session
- [Production title] · Report [number] · [Rehearsal date] · [Room] · [Stage manager]
- Timing
- Scheduled call: [time]. Actual start: [time]. Actual finish: [time]. Breaks: [start–end for each break].
- Attendance
- [Name] — [Present / Late with arrival time / Excused, using agreed company categories].
- Material worked
- [Act / scene / pages / song] — [What was blocked, cleaned or run; what remains unfinished].
- Department notes
- [Department] · [Scene or location] · [Observed issue or request] · [Action owner] · [Due date or next decision]. Mark requests awaiting approval.
- Next call
- [Date] · [Time] · [Location] · [People called] · [Planned material, confirmed with the production team].
Before distributing, check names, actual times, pending decisions and the next call against your notes. Follow your production’s privacy and distribution rules.
See the completed example below or create reports in the Android app.
Rehearsal report
The Lantern Room · Report 7
Attendance
Nina Brooks — Present
Eli Carter — Late, arrived 18:08
Samira Wells — Excused
Material worked
Act I, scenes 2–3: blocked the dinner entrance and cleaned the table transition. Act I, scene 3: ran the seated exchange twice. The final transition remains to be worked.
Department notes & actions
Props: Act I, scene 3: rehearsal chair rocks during the seated exchange. Alex to check a stable replacement before the October 8 call.
Lighting: Act I final transition: director requested a warmer look. Design decision pending; Morgan to bring options to the October 9 production meeting.
Stage management: Jamie to update the entrance order in the run sheet and share the revision before the next call.
Next rehearsal
October 8, 2026 · 18:00 · Studio Theatre
Called: Nina, Eli and Samira. Planned work: Act I final transition, then scenes 2–3.
Why these notes are usable
The attendance entry describes the arrival without speculating about the reason. The props request includes a scene, observed problem, owner and deadline. Lighting's note distinguishes a request from an approved design. The next call includes the people and planned work, not just a time.
Adapt it to your production
Use your own department names, agreed attendance categories and distribution list. Add more break rows when needed. Record follow-up completion in the next report or the production's action tracker. Do not copy the sample people or dates into an issued report.