Canonical source: https://tools.mindsle.com/stage-manager/rehearsal-report-example/

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# Rehearsal report template and worked example

This fictional production shows how to turn session notes into a report that each department can use.

By Mindsle · Updated October 14, 2026 · All people and production details below are fictional.

## A blank rehearsal report template

Copy this outline into your company’s document format, or use it as a checklist in Stage Manager Report. It is a static reference: no report details are entered or stored on this website.

Production and session: [Production title] · Report [number] · [Rehearsal date] · [Room] · [Stage manager]
Timing: Scheduled call: [time]. Actual start: [time]. Actual finish: [time]. Breaks: [start–end for each break].
Attendance: [Name] — [Present / Late with arrival time / Excused, using agreed company categories].
Material worked: [Act / scene / pages / song] — [What was blocked, cleaned or run; what remains unfinished].
Department notes: [Department] · [Scene or location] · [Observed issue or request] · [Action owner] · [Due date or next decision]. Mark requests awaiting approval.
Next call: [Date] · [Time] · [Location] · [People called] · [Planned material, confirmed with the production team].

Before distributing, check names, actual times, pending decisions and the next call against your notes. Follow your production’s privacy and distribution rules.

[See the completed example below](https://tools.mindsle.com/stage-manager/rehearsal-report-example/#worked-example)  or [create reports in the Android app](https://tools.mindsle.com/apps/stage-manager-report/#android) .

Rehearsal report

## The Lantern Room · Report 7

Rehearsal date: October 7, 2026

Location: Rehearsal Room B

Stage manager: Jamie Park

Scheduled call: 18:00

Actual session: 18:08–22:12

Break: 20:02–20:17 (15 minutes)

### Attendance

Nina Brooks — Present
Eli Carter — Late, arrived 18:08
Samira Wells — Excused

### Material worked

Act I, scenes 2–3: blocked the dinner entrance and cleaned the table transition. Act I, scene 3: ran the seated exchange twice. The final transition remains to be worked.

### Department notes & actions

Props: Act I, scene 3: rehearsal chair rocks during the seated exchange. Alex to check a stable replacement before the October 8 call.

Lighting: Act I final transition: director requested a warmer look. Design decision pending; Morgan to bring options to the October 9 production meeting.

Stage management: Jamie to update the entrance order in the run sheet and share the revision before the next call.

### Next rehearsal

October 8, 2026 · 18:00 · Studio Theatre
Called: Nina, Eli and Samira. Planned work: Act I final transition, then scenes 2–3.

## Why these notes are usable

The attendance entry describes the arrival without speculating about the reason. The props request includes a scene, observed problem, owner and deadline. Lighting's note distinguishes a request from an approved design. The next call includes the people and planned work, not just a time.

## Adapt it to your production

Use your own department names, agreed attendance categories and distribution list. Add more break rows when needed. Record follow-up completion in the next report or the production's action tracker. Do not copy the sample people or dates into an issued report.

[Get the Android app](https://tools.mindsle.com/apps/stage-manager-report/#android) [Read the writing checklist](https://tools.mindsle.com/stage-manager/how-to-write-a-rehearsal-report/)

TAKE IT TO YOUR NEXT REHEARSAL

## A report your company can act on.

Start with one production and three reports free.

[Download for Android](https://tools.mindsle.com/apps/stage-manager-report/#android) [Download for iPhone](https://apps.apple.com/us/app/stage-manager-report/id6791727510)